BCom 1st Year Individual and Group Presentation Notes Study Material
BCom 1st Year Individual and Group Presentation Notes Study Material: We provide to all the students of Bachelor of Commerce. BCom 1st, 2nd, and 3rd Year Business Communication Notes Study material, Business Communication question answer, sample papers, mock test papers, and pdf. At gurujistudy.com you can easily get all these study materials and notes for free. Here in this post, we are happy to provide BCom Individual and Group Presentation Notes Study Material.
BCom 1st Year Individual and Group Presentation Notes Study Material
A businessman must be efficient and skilled in communication. Although a businessman has to do physical labor in addition to his mental work success ultimately depends on how he conveys his knowledge, ideas, and experience to others through interviews, group discussions, seminars, conferences, lectures, and speeches and impresses them up to what limits. In fact, a businessman can make progress in his business by practicing above mentioned verbal business communication practices and enterprise forms. Such practices are generally required in the offices of private and public sectors and enterprises.
In this blog we shall discuss the practice of the importance of oral business presentation:
Oral Presentation
“Presentation means speaking to the listener or a group of listeners with a duly prepared lecture, which is suitable to listeners and the objectives of the related subject. It is very important that the presentation of the matter should be effective and must be suitable for the listener, keeping in view the nature and circumstances that influence the listener. The presentation can be divided into two parts:
(i) Individual Presentation,
(ii) Group Presentation.
Individual presentation refers to presenting thoughts/ideas by only one speaker on a selected subject before the concerned listeners. On the other hand, group presentation refers to presenting thoughts/ideas on any pre-determined subject by many speakers in their own way before the listeners. Members of the group mutually decide to throw light on the various aspects of the selected subject. The group leader convenes the meeting and arranges the whole presentation in a systematic manner. The characteristics of group presentation are as follows:
(i) Special care has to be taken in preparing the plan for the group presentation. As many speakers are included in the group, deciding the order of their presentations is very important. (BCom 1st Year Individual and Group Presentation Notes Study Material)
(ii) Attention has to be paid to ensure that proper coordination is maintained amongst the various speakers in the group presentation. These various speakers may use the latest devices and notes to impress with their efficiency and professionalism.
(iii) In a group presentation, the members of the group should be well prepared as per their order in presenting the particular aspect of the subject with necessary audio-visual aids. The way they have to enter/leave the dias and their sitting/standing postures have to be pre-determined. (BCom 1st Year Individual and Group Presentation Notes Study Material)
(iv) In a group presentation ‘closing’ is very important, which particular member has to speak at the closing and how he has to do it and at what time, has been pre-determined? For example, if the presentation has to be summarised at closing then all the members and listeners should know about it. In case, the ‘closing’ has to be done with questions-answer series, then better it would to care about its plan well in advance. Who will invite the questions? Who will answer? Everything has to be pre-planned. The main part of ‘closing’ is ‘thanks-giving’. Every member of the group has to show by gestures that they are thankful for the presentation.
(iv) An important aspect of group presentation is its rehearsal. Making repeated rehearsals is beneficial as it gives an opportunity for improvement through critical appraisals and suggestions from the members of the group as well as from outsiders. (BCom 1st Year Individual and Group Presentation Notes Study Material)
Objectives of Presentation
The following can be the objectives of a presentation:
- Presenting New commodities/Services/systems.
- Construct model/layout/policy.
- Entertainment of participants/audience and others.
- Selling products/services/concepts/thoughts or ideas
- Represent a group/department.
- Suggestions about any solution or problems or new concepts.
Presentation is also made to launch a new product in the market, to start a new course or programme, to make people aware of a new concept to decentralize or extend business. etc. (BCom 1st Year Individual and Group Presentation Notes Study Material)
Kinds of Presentation
The presentation can be divided into the following kinds as per its objectives:
(i) Informative Presentation.
(ii) Persuasive Presentation.
(iii) Goodwill Presentation.
Informative presentation refers to giving information to the audience about some particular event or subject. For example to inform employees about conducting some training program in the organization.
Persuasive presentation refers to how to persuade the audience to do or perform some particular work like following or accepting some specific behavior for a pattern of working. (BCom 1st Year Individual and Group Presentation Notes Study Material)
Goodwill presentation refers to earning the goodwill of the audience at a particular time or in a specific situation or just entertaining the audience on some occasion. For example, speaking at a dinner party or at a tea party.
Stages of effective presentation
The main stages of effective presentation are as follows:
(i) Setting the Objective.
(ii) Planning the presentation.
(iii) Arranging the material for presentation.
(iv) Rehearsal of presentation.
(v) Decide and inform about the scheduled day, date, time, and place of presentation.
The following points are important in planning an effective presentation:
(i) Audience background.
(ii) Level of the knowledge of the audience.
(iii) Strengths and weaknesses of the audience.
(iv) Advantage/disadvantage of presentation to the audience.
(v) Style of presentation.
(vi) Presenter’s level.
(vii) Type of effect on the audience.
(viii) Similarity/dis-similarity between presenter and audience.
(ix) Possibility of understanding all the main points of the concept presented.
(x) Important points of the presentation.
(xi) Expected objections from the audience.
(xii) Place/date/time of presentation.
(xiii) Expected number of people in the audience.
(xiv) Your place in the whole presentation.
(xv) Information about other presenters and their topics.
(xvi) Information about the audio/video material required for making a presentation.
(xvii) Distribution of material related to the subject of the presentation.
Time Distribution of Presentation
‘Time’ is very important in an effective presentation. The presenter must know the time limit of the presentation. The total time required for an effective presentation should be well-distributed in advance. (BCom 1st Year Individual and Group Presentation Notes Study Material)
- The starting will make the presentation effective only when it succeeds in attracting the attention of the audience. The presenter should devote 10% of the total time to this purpose. This is the time when the presenter can successfully attempt to establish his credibility.
- In the second stage of the presentation, the presenter introduces the audience to the main subject, and 20% of the total time should be devoted to it. (BCom 1st Year Individual and Group Presentation Notes Study Material)
- It is in the third stage that the main concept or subject, i.e., the text is presented in a systematic order to the audience. During this main part of the presentation, coordination and consistency should be maintained between various aspects of the subject. A major part of the time, i.e., 40% should be devoted to this purpose. (BCom 1st Year Individual and Group Presentation Notes Study Material)
- In the fourth stage, the presenter summarises all the points concerning the subject, without presenting new facts or arguments. For this, 20% of the total time should be consumed. (BCom 1st Year Individual and Group Presentation Notes Study Material)
- In the last stage, the main message is communicated to the audience. Major points of the subject are highlighted while concluding the presentation. In the end, thanks are given to the audience for patiently listening to the presentation. Some 10% of the total time he total time earmarked for the presentation should be devoted to the concluding part. (BCom 1st Year Individual and Group Presentation Notes Study Material)
BCom 1st Year Individual and Group Presentation Notes Study Material