BCom Writing Skills Notes Study Material
Writing Skills Notes Study Material: We provide to all the students of Bachelor of Commerce. BCom 1st, 2nd, and 3rd Year Business Communication Notes Study material, Business Communication question answers, sample papers, mock test papers, and pdf. At gurujistudy.com you can easily get all these study material and notes for free. Here in this post, we are happy to provide you BCom Writing Skills Notes Study Material.
BCom Writing Skills Notes Study Material
Writing Skills
Writing skill is an important element of written communication. It is necessary for effective writing of letters, memorandum, reports, speeches etc. in the present day business. A manager in any organisation devotes about 45 percent of his working time to study and in writing of business letters. In any organisation, employees of every level express their ideas, thoughts, action-reaction, responses, decisions etc. through writing.
A written document becomes a permanent record and others can review the message through this record from time to time and, therefore, it is necessary to write such documents skillfully.
Business writing, although seems to be easy and simple, yet it is not so. Development of writing skill requires hard work, practice and proper planning. Writing skill has four stages: 1. Planning, 2 First Draft, 3 Amendment, 4. Editing.
First Stage
Under planning the following five elements are included:
(i) Objectives
(ii) Audience analysis
(iii) Selection of thoughts
(iv) Collection of data and facts as per thoughts and
(v) to make proper sequence of message.
Second Stage
In the second stage, first draft is written. It includes converting thoughts into words and sentences and to frame it in paragraphs as per requirement. There are two styles of writing first draft:
(i) Linear,
(ii) Circular.
In linear drafting, the facts are presented in a ser el order, i.e., one fact is followed by another fact and so on; whereas circular style presentation of thought is quite elastic.
Third Stage
In the third stage, the first draft is ammended as and where necessary. All important and necessary information is included, and unnecessary information is excluded. Language is corrected. This process is also known as rewriting.
Last Stage
The last stage of writing skill is of editing the draft by improving sentence formation and correcting grammatical errors. The message is given an effective form.
Guidelines for Effective Writing
- The following questions have to be answered for effective writing:
(i) Why to write?
(ii) For whom to write?
(iii) What to write?
(iv) Where to write?
(v) When to write?
(vi) How to write?
- Short and simple words should be used.
- It should always be brief.
- It should be appropriate/according to subject.
- Should be factual and trustworthy.
- It should be practical.
- Sentences should be small and should carry ‘a thought’ and should be correlated with one another in a logical sequence.
- Words, which are commonly used in exchange of thoughts, should be selected to convey your message easily.
- Strong words should not be used. ‘Nouns’ and ‘Verbs’ should find more place in sentences than ‘adjectives’ and ‘adverbs’. Adjectives and adverbs give subjective expression and, therefore, they should be avoided. Business communication is always objective.
- Avoid unnecessary and unwanted words and sentences.
- Do not use uncommon words and avoid enthusiastic language.
- Keep the paragraphs small. Each paragraph should concentrate on a particular thought.
BCom Writing Skills Notes Study Material
BCom Writing Skills Notes Study Material